Corporate Travel Management Reviews

TRW Travel & Expense Management, LLC will benchmark your current travel management program including travel policies, management reports, and service contracts (air, hotel, charge card, car rental, travel agency, etc.) against applicable ‘Best Practices’ in corporate travel management. We stress the term applicable because it is important to that each company’s travel management be compatible with its business reality and culture. Reviews include interviews and/or surveys with key stakeholders including:  travel managers, frequent travelers, executives, and administrative travel arrangers. Reviews often are the best starting point for many of the services described below.

Corporate Travel Agency Audits

TRW Travel & Expense Management, LLC consultants will review your corporate travel agency (Travel Management Company) contract, operations, service configuration and fees to ensure that your company receives optimal services and value. When opportunities are identified, we quantify potential savings, and guide clients through next steps. Service audits and reviews can be combined with online, real time audits of fares and rates booked by the incumbent agency.

Sourcing Corporate Travel Services

TRW Travel & Expense Management, LLC has extensive experience with the procurement of travel agency, charge card, and other travel management services. We document client objectives, and manage RFPs to achieve those objectives at lowest costs. We can manage the entire sourcing process or provide targeted support to ongoing procurements.

Corporate Travel Agency (TMC) Negotiations & Contracting

TRW Travel & Expense Management, LLC are travel procurement specialists who understand the complex economics of the travel industry. We also are attorneys with long experience in drafting and negotiating travel agency contracts. We will ensure that promises made during RFPs are included in your contract and that the ‘fine print’ works in your favor.

Corporate Travel Programs: Implementation Management

TRW Travel & Expense Management, LLC will ensure that travel services are implemented correctly and deliver the services and value promised by vendors. We have extensive experience with travel agency operations and implementations.

Outsourced Corporate Travel Management

TRW Travel & Expense Management, LLC consultants are experienced corporate travel managers who can manage travel on a temporary, part-time, or interim basis.  We work quickly to understand each clients’ culture and priorities, acts as your advocate to ensure that travel suppliers deliver on contracts and promises.
 
Global Corporate Travel Management
 
TRW Travel & Expense Management, LLC has implemented and managed numerous travel programs that support corporate travelers in different countries and regions, so we understand the opportunities and limitations of global travel management. We can advise regarding the optimal options and approaches to managing travel worldwide.
 
Corporate Travel Departments (CTD’s)
 
TRW Travel & Expense Management, LLC can help your company determine whether it makes business sense to manage travel in-house i.e., by establishing an accredited Corporate Travel Department (CTD). We can project Total Cost of Ownership (TCO) and Return on Investment (ROI) for insourced solution compared to outsourcing travel to a third-party agency. If you decide to insource, we can guide you through the process of applying for and implementing a CTD, and develop metrics and reporting to manage the CTD effectively.

Corporate Travel Automation
 
Travel technology, such as online booking, management reporting, and expense reporting systems, can lower the costs of purchasing and managing travel without reducing service levels. TRW Travel & Expense Management, LLC can assess how well your company leverages travel technology to lower costs and improve controls over corporate travel spending.
 
Corporate Online Travel Booking Tools
 
Corporate online booking systems for companies are different from the many well-known ‘leisure’ travel sites because they can store and enforce policy rules, and guide travelers toward lower cost options. TRW Travel & Expense Management, LLC will ensure that your company is using the best system possible, and gets the support needed at lowest costs.

Online/Internet Corporate Travel Agencies (ITMC)

Several large online consumer travel web sites now offer separate services for corporations. These ‘internet-based’ travel management companies (ITMCs), claim to have a better mousetrap that is ‘better, faster and cheaper’ than traditional TMC alternatives.   TRW Travel & Expense Management, LLC will advise whether one of these new entrants in the corporate travel marketplace will work for your company and, if so, which is the best fit for your company’s unique needs.  
 
Corporate Travel Policy
 
TRW Travel & Expense Management, LLC provides expert direction in writing or revising a succinct and enforceable travel policy to control costs in ways that are consistent with your company’s culture.
 
Corporate Travel Web Sites and Portals

TRW Travel & Expense Management, LLC can advise on the content and management of your internal travel web page.
 
Corporate Charge Card and Payment Systems
 
Consolidating payment for travel expenses through a single payment vehicle is a powerful management tool that increases leverage and controls overall T&E spending. TRW Travel & Expense Management, LLC will find the best payment tool available for your company based on usage, current systems, and total cost - including vendor rebates.

Corporate Car Rental Discount Programs 

Controlling car rental costs is a key to reducing overall travel expenditures. Car rental agreements offer reduced rates that cover insurance, drop-off charges, and other surcharges. TRW Travel & Expense Management, LLC consultants will assess which vendors are the best fit for your company and put an Agreement in place quickly.  

Corporate Meetings Management

Few companies know how much they spend on off-site meetings, or even how many meetings are sponsored. As a result they spend too much and create unmanaged liabilities. TRW Travel & Expense Management, LLC will help your company balance the needs for control and flexibility, and create the most appropriate system for managing your off-site company meetings. We can advise on the selection and deployment of meetings-related automation.
 
Corporate Travel Benchmarking

TRW Travel & Expense Management, LLC can tell you how your travel program stacks up against the industry and advise on how to improve that return. We also can create and moderate benchmarking groups, and/or evaluate how specific travel agencies, services or travel automation compare with each other or with industry standards.

Corporate Aircraft Analysis
 
TRW Travel & Expense Management, LLC can advise on best practices regarding the use of corporate aircraft for transient corporate travel. We also can evaluate the total cost of using corporate aircraft, and analyze aircraft leases.
 
Travel Management Expert Witness Services
 
TRW Travel & Expense Management, LLC consultants are licensed attorneys and able to assist with travel-related litigation as expert witnesses. Analytical support includes ‘best practices’ analysis, fare audits, and agency benchmarking.